Compliance
Compliance
Basic Concept
The Company positions the establishment of compliance as one of its important management issues and fulfills its social responsibility as a company by complying with laws, regulations, and other social norms, as well as in-house standards, such as its internal rules.
Promotional Framework of Compliance
Compliance Committee
We laid down the Code of Conduct and Compliance Regulations, and then established a company-wide Compliance Committee under the direct control of the President to comply with laws, regulations, and other social norms, as well as in-house standards, such as our internal rules and to maintain and enhance a sound corporate culture.
The committee takes charge of formulating the Behavioral Standards to ensure compliance, assessing the implementation status of compliance measures, and devising recurrence prevention measures against compliance violations, and provides compliance education and training to all officers and employees. In addition, in order to evaluate the effectiveness of the Behavioral Standards, the committee convenes regularly and reports on these activities to the President, as well as the Management Meeting and the Board of Directors if necessary, and the Board of Directors oversees the effectiveness on an ongoing basis.
Going forward, the committee will continue to regularly evaluate and verify the effectiveness of the Code of Conduct and Behavioral Standards and various compliance measures, and improve them as needed.
Compliance Structure
Compliance with Laws, Regulations, etc., Thorough Practice of Fair Trade and Competition, Prevention of Corruption, and Elimination of Dealings with Antisocial Forces
The Company has established the Code of Conduct and Behavioral Standards and the Anti-Corruption Policy in order to prevent corruption that abuses one's own or a third party's official authority or position, including misconduct in business operation, bribery, embezzlement, coercion to provide benefits, and bid rigging. The Code of Conduct and Behavioral Standards have been approved by the Board of Directors. In addition, to ensure that these policies are properly implemented in all business activities, we regularly provide officers and employees with corruption prevention education and training on topics such as prohibition of bribery and promotion of the whistleblower system.
| Excerpts from the Code of Conduct and Behavioral Standards |
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1. We will always adhere strictly to all laws, ordinances and regulations including those relevant to our business as well as our internal regulations, and act with good common sense as a member of society in our daily lives. |
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2. In all transactions, we will conduct business in a fair and impartial manner based on economic rationality and free competition, and without taking advantage of our superior positions. |
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3. We will maintain healthy and normal relationships with political and administrative persons and organizations, and will not bribe, make illegal political contributions, or offer illegal benefit. |
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4. We will take a firm stand against anti-social forces and organizations and never offer them any benefit. |
Other Initiatives:
Protection of personal information, environmental protection, prohibition of insider trading, respect for human rights, and appropriate handling of information
In-House Reporting System
The Company has established an In-House Reporting and Consultation System to receive reports from employees and provide consultations on human rights violation cases such as workplace bullying and harassment, as well as all forms of compliance violation including bribery and corruption. In addition to the in-house contact point, external attorneys have been designated as a contact point, and appropriate measures are taken to prohibit any disadvantageous treatment of individuals who report or consult on violations, to ensure that their work environment does not deteriorate as a result, and to take careful steps to protect their privacy. For example, those who report or consult on violations may request to remain anonymous when making their report or consulting through an external attorney. Moreover, the Compliance Committee takes measures to prevent recurrence, and the Board of Directors oversees the status of operation of the system through regular reports by the executive officer in charge to the Board of Directors.
Compliance Training
Aiming to increase the compliance awareness of all officers and employees, the Company holds compliance training sessions on a regular basis on such topics as human rights, harassment, insider trading, and information security.
Audit Department
Separately from the Compliance Committee, the Audit Department conducts compliance audits as necessary, and reports the results to the President, the Compliance Committee and, when necessary, to the Management Meeting and the Board of Directors.